BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, MAY 03, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: With a quorum present, Mayor Carmichael called the meeting to order at 6:30 p.m. Invocation and pledge was given by Lt. Warren Horton, Shelby County Sheriff’s Department.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Anderson, Commissioners Hartz and Nicholson were present. City Attorney, David Lakin was present. Commissioner Plunk was absent.

Mayor Carmichael yielded the floor for any changes (additions/deletions) to the agenda.

There being no changes, Mayor Carmichael moved to accept the agenda as presented and allow the Chair to take items out of order as deemed necessary, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Special Meeting Minutes, March 26, 2007, 6:30 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, April 05, 2007, 6:30 p.m. (pgs. 03-07)
2. Approval of first reading of an Ordinance of the City of Lakeland, Tennessee adopting a budget for fiscal year July 01, 2007 through June 30, 2008. (Wherry/Hughes) (pgs. 08-09)
3. Approval of first reading of an Ordinance to amend Ordinance 04-65 and 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; by repealing the current Ordinances in their entirety and providing an effective date. (Wherry/Hughes) (pgs. 10-20)
4. Approval of auditor contract for fiscal year ending June 30, 2007. (Wherry) (pgs. 21-30)
5. Approval of Civic Club proposal for concessions for recreational programs. (Lockhart)
6. Approval of bids on Windward Slopes Park project. (Lockhart) (pgs. 31-32)
7. Approval of Resolution stating that, in the Lakeland Municipal Election, the two candidates with the highest number of votes will be elected to four year terms and the candidate with the third highest number of votes will be elected to a two year term. (Wherry) (pg. 33)

Agenda Items 6 & 7 were removed from the Consent Agenda. No objections.


Commissioner Hartz moved to approve the Consent Agenda as amended and adopt on first reading an Ordinance of the City of Lakeland, Tennessee adopting a budget for fiscal year July 01, 2007 through June 30, 2008 and adopt on first reading an Ordinance to amend Ordinance 04-65 and 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; by repealing the current Ordinances in their entirety and providing an effective date, seconded by Vice Mayor Anderson. Motion carried, voice vote, all in favor.

š Mayor Carmichael moved to Sewerage Commission Business ›

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 34-35)

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
¨ Update on Fletcher Trace Parkway. (Smith)
¨ Update on plans and bid schedule for Beverle Rivera Drive extension. (Smith)
¨ Report on 30th Anniversary of the City of Lakeland Event. (Lockhart)
¨ Report on MLGW Water Franchise Contract. (Lakin)

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on requests for access to the City of Lakeland sanitary sewer system. (Smith)
a. Kensington Manor
Vice-Mayor Anderson moved to suspend the rules, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

Commissioner Hartz moved to approve a Resolution entitled: A Resolution approving Concept Sanitary Sewer Plan for the Kensington Manor Planned Residential Development and adjacent parcel (Shelby County Tax Assessor Parcel Identification Number: L0151 00468, as amended, seconded by Vice-Mayor Anderson.
Motion carried, roll call vote, 3-1.
Hartz aye
Anderson aye
Nicholson aye
Carmichael nay


Mayor Carmichael yielded the floor to Lt. Warren Horton to present the Crime Report for the month of April. No objections.

b. May Investments
Commissioner Hartz moved to approve a Resolution entitled: A Resolution approving concept sanitary sewer plan for May Investment, LLC (Shelby County Tax Assessor Parcel Identification Number: L0150 00355, 00354, and L0151 00001), seconded by Randy Nicholson. (*)

Vice-Mayor Anderson moved to postpone action on this item until the next work session. (Vice-Mayor Anderson withdrew her motion) No objections.

(*)Motion failed, roll call vote, 1-3.
Hartz aye
Nicholson nay
Anderson nay
Carmichael nay

With no objections, Mayor Carmichael presented certificates to the residents for participating in the “Get Caught Recycling Program”.

c. Evergreen Planned Development
Commissioner Hartz moved to approve a Resolution entitled: A Resolution approving concept sanitary sewer plan for the Evergreen Planned Residential Development (Shelby County Tax Assessor Parcel Identification Number: L0140 00071), seconded by Commissioner Nicholson
Motion carried, roll call vote, 4-0.
Hartz aye
Nicholson aye
Anderson aye
Carmichael aye

d. Equestria Planned Development
Vice-Mayor Anderson moved to approve a Resolution entitled: A Resolution approving concept sanitary sewer plan for the Equestria Planned Residential Development (Shelby County Tax Assessor Parcel Identification Number: L0151 00154, 00155, 00121, 00111), seconded by Commissioner Hartz.
Motion carried, roll call vote, 4-0.
Anderson aye
Hartz aye
Nicholson aye
Carmichael aye

CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA

6. Approval of bids on Windward Slopes Park project. (Lockhart) (pgs. 31-32)
Vice-Mayor Anderson moved to suspend the rules for discussion, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

Vice-Mayor Anderson moved to accept the bid submitted by P.C. Mock Construction, base bid of $431,200; Alt. 2 - $12,400; Alt. 3 - $36,400, not to exceed $480,000 for construction cost for Windward Slopes Park, Phase 2, seconded by Commissioner Hartz.
Motion carried, roll call vote, 4-0.
Anderson aye
Hartz aye
Nicholson aye
Carmichael aye

7. Approval of Resolution stating that, in the Lakeland Municipal Election, the two candidates with the highest number of votes will be elected to four year terms and the candidate with the third highest number of votes will be elected to a two year term. (Wherry)
Commissioner Hartz moved to approve a Resolution entitled: A Resolution stating the procedure for deciding who shall be elected to the Board of Commissioners in the September 20, 2007 Lakeland Municipal Election and as provided in the Lakeland City Charter, seconded by Commissioner Anderson.
Motion carried, roll call vote, 4-0.
Hartz aye
Anderson aye
Nicholson aye
Carmichael aye

TREASURER’S REPORT

Vice-Mayor Anderson moved to file the Treasurer’s Report, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

REPORTS

Fletcher Trace Parkway – David Smith reported on the status of Fletcher Trace Parkway. There are minor issues that are being resolved over time, however there are a couple of issues (ghost lines and spilled paint) still needing to be discussed and resolved.



Beverle Rivera Drive – David Smith reported that the landowners requested a map showing the proposed road and how it fits with their land. Mr. Smith will be sending them the information for their review. Once reviewed by the landowners the next step is to execute the easements, then start the bidding process to build the road.

30th Anniversary Celebration – Brenda Lockhart reported on the status of the plans for the 30th Anniversary Celebration at City Hall Park. Ms. Lockhart also solicited volunteers for the event.

MLGW Franchise Contract – City Attorney, David Lakin reported on meetings held with MLGW. Due to recent changes, Mr. Lakin recommended holding off on engaging any business at this time.

SEWERAGE COMMISSION BUSINESS:

2. Action on proposed change order 8 for construction of the Scott’s Creek Wastewater Treatment Plant. (Smith)
Vice-Mayor Anderson moved to approve a Resolution entitled: A Resolution to approve funding through Change Order 8 for Scott’s Creek Wastewater Treatment Plant, seconded by Commissioner Hartz.
Motion carried, roll call vote, 4-0.
Anderson aye
Hartz aye
Nicholson aye
Carmichael aye

3. Action on the purchase of sewer line “jetter”. (Wherry) (pgs. 36-37)
Vice-Mayor Anderson moved to approve a Resolution entitled: A Resolution approving soliciting of bids for purchase of a sewer line cleaning machine (jetter), seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approval of bid for central air conditioning for I.H. Clubhouse. (Wherry) (pgs. 38-44)
Commissioner Hartz moved to suspend the rules, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

Commissioner Hartz moved to postpone action definitely until the next called meeting, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

XII. ANNOUNCEMENTS:
¨ Citywide Garage Sale – Saturday, May 05th

¨ BOC Special Meeting – Tuesday, May 22, 2007, 5:30 p.m.

XIII. ADJOURNMENT: There being no other business to discussed, Vice-Mayor Anderson moved to adjourn the meeting, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

The meeting adjourned at 8:10 p.m., Thursday, May 03, 2007.

These minutes were approved Thursday, June 14, 2007.




Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder