BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
THURSDAY, AUGUST 05, 2010, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: Mayor Carmichael called the meeting to order at 6:30 p.m. Invocation and pledge was given by Lt. Warren Horton, Shelby County Sheriff’s Department.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Nicholson, Commissioners Barber, Hartz and Tompkins were present. City Attorney David Lakin was present.

Mayor Carmichael opened the floor for additions/deletions to the agenda.

There being no amendments, Mayor Carmichael moved to adopt the agenda as presented and allow the Chair to take items out of order as deemed necessary, seconded by Commissioner Barber. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael yielded the floor to Parks & Recreation applicants to present their skills to the Board of Commissioners.

Ralph Hyde, 3100 Woodmeade Lane addressed the Board regarding his interest in volunteering on the Parks & Recreation Board.

NEW BUSINESS:
2. Action on Evergreen Planned Development:
a. Action on approving a Resolution rescinding Resolution 2008/06-47: A Resolution authorizing the Mayor to execute a Residential Subdivision Development Contract with Greenbrier, LLC for a ninety-five (95) lot subdivision to be known as Evergreen Subdivision and the Residential Subdivision Development Contract with Greenbrier Partners, LLC. (Lakin) (pg. 63)
Mayor Carmichael moved to suspend the rules for discussion purposes, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael read a letter submitted by Mr. Glenn Sircy (5200 Prairie Sky Drive/Winstead Farms Subdivision).

Mayor Carmichael yielded the floor to Jay Tyler (5100 Adagio Lane) to address the Board of Commissioners regarding Evergreen Planned Development. No objections.

With no objections, Mayor Carmichael yielded the floor to Sam Carr (3100 Drop Seed Lane) to address the Board of Commissioners regarding Evergreen Planned Development.


Commissioner Hartz moved to approve a Resolution rescinding the offer to enter into a Residential Subdivision Development Contract with Greenbrier Partners, LLC date June 12, 2008, seconded by Commissioner Barber. Motion carried, voice vote, all in favor.

b. Action on MPC recommendation to approve the PDP & SDDP Amendment to the phasing & termination provisions for Evergreen Planned Development. (Higbee) (pgs. 64-77)
Commissioner Barber moved to approve a Resolution to approve a Preliminary Development Plan and Secondary Detailed Development Plan Amendment for Evergreen, seconded by Commissioner Tompkins.
Motion carried, roll call, 5-0.
Barber aye
Tompkins aye
Hartz aye
Nicholson aye
Carmichael aye

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Regular Meeting, July 01, 2010, 6:30 p.m. (pgs. 01-04)
2. Approval of Natural Resources Board bylaws. (Lakin) (pgs. 05-10)
3. Approval of the first reading of an Ordinance authorizing a permit to operate Golf Carts on certain streets. (Wherry) (pgs. 11-12)
4. Approval of the purchase of a mower for the Parks Department. (Wherry) (pg. 13)
5. Approval of awarding a contract to Grinder Excavating Company for the City Hall Parking Lot Expansion Project. (Stuckert) (pg. 14-16)
6. Approval of a Resolution authorizing the Mayor to sign a letter to Tennessee Department of Transportation concerning beautification measures incorporated into the new I-40 Single Point Urban Interchange System. (Stuckert) (pgs. 17-20)
7. Approval of the City Manager to apply for LPRF Grant for interior renovations at the International Harvester Clubhouse. (Wherry) (pgs. 21-22)
8. Approval of reduction of Letter of Credit for Corner Shops, LLC. (Morrissett) (pgs. 23-24)
Commissioner Barber moved to approve the Consent Agenda and adopt on first reading an Ordinance of the City of Lakeland authorizing and regulating the operation of golf carts on public roadways, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.


V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 25-40)
Vice-Mayor Nicholson moved to file the Treasurer’s Report, seconded by Commissioner Barber. Motion carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:
• Opportunity for applicants for the appointment to the Parks & Recreation Board opening to address the Board of Commissioners.

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
• Status Update on required improvements of Herons Ridge, Section B. (Morrissett) (pg. 41)
Mike Morrissett, Chief Code Enforcement Officer reported on the status of the improvements of Herons Ridge Section B. The developer would like to proceed with the acceptance of public improvements. Upon acceptance, the developer will be eligible to work toward construction of the surface coat of asphalt.

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on a recommendation to the Board of Commissioners for approval of the Conceptual Sewer Plan for Meadows of Lakeland Subdivision. (Stuckert) (pg. 42)
Commissioner Barber moved to recommend approval of a Resolution establishing a new “Concept Sanitary Sewer Plan” for the Meadows of Lakeland, seconded by Commissioner Tompkins. Motion carried, voice vote, 4-0-1 (abstain-Nicholson).

X. OLD BUSINESS:
1. Action on final reading of an Ordinance prohibiting the accumulation and/or storage of loose limbs, branches and other such yard waste in front setback areas of residentially zoned property within the city limits of the City of Lakeland. (Lakin) (pgs. 43-44)
Commissioner Tompkins moved to adopt on first reading of an Ordinance prohibiting the accumulation and/or storage of loose limbs, branches and other such yard waste in front set back areas of residentially zoned property within the city limits of the City of Lakeland, seconded by Commissioner Barber.
Motion carried, roll call vote, 5-0.
Tompkins aye
Barber aye
Hartz aye
Nicholson aye
Carmichael aye

XI. NEW BUSINESS:
1. Action on appointment of Parks & Recreation Board Member. (pgs. 45-62)
Commissioner Barber nominated Leanne Edwards to serve the remainder of a three (3) year term on the Parks & Recreation Board.

Commissioner Hartz moved to close nominations, no objections.

It was a consensus of the Lakeland Board of Commissioners to appoint Leanne Edwards to serve on the Parks & Recreation Board.

2. Action on Evergreen Planned Development:
a. Action on approving a Resolution rescinding Resolution 2008/06-47: A Resolution authorizing the Mayor to execute a Residential Subdivision Development Contract with Greenbrier, LLC for a ninety-five (95) lot subdivision to be known as Evergreen Subdivision and the Residential Subdivision Development Contract with Greenbrier Partners, LLC. (Lakin) (pg. 63)
b. Action on MPC recommendation to approve the PDP & SDDP Amendment to the phasing & termination provisions for Evergreen Planned Development. (Higbee) (pgs. 64-77)
~Taken Out of Order~

3. Action on a recommendation from the Board of Sewerage Commission on the approval of a Concept Sanitary Sewer Plan for the Meadows of Lakeland Subdivision. (pgs. 78-81)
Commissioner Hartz moved to approve a Resolution rescinding Resolution 2007/04-31 “Concept Sanitary Sewer Plan for the Meadows of Lakeland” and establishing a new “Concept Sanitary Sewer Plan for the Meadows of Lakeland” Shelby County Tax Assessor Parcel Identification Number L0 140 00299, seconded by Commissioner Tompkins.
Motion carried, roll call vote, 4-0-1.
Hartz aye
Tompkins aye
Barber aye
Nicholson abstain
Carmichael aye

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: There being no other business to take action on, Vice-Mayor Nicholson moved to adjourn the meeting, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.


The Meeting adjourned at 7:30 p.m., Thursday, August 05, 2010.

These minutes were approved Thursday, September 02, 2010.





J. Scott Carmichael, Mayor

ATTEST:




Sontidra L. Thomas, CMC
City Recorder