BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, JULY 07, 2011, 4:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: With a quorum present, Mayor Carmichael called the meeting to order at 4:30 p.m.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Nicholson, Commissioners Barber, Hartz and Tompkins were in attendance. City Attorney David Lakin was present.

Mayor Carmichael opened the floor to present any amendments (additions/deletions) to the agenda.

Vice-Mayor Nicholson moved to add New Business/Agenda Item 4: Discussion and/or possible action on MPO Transfer of Funding. No objections.

With no objections, Mayor Carmichael moved to adopt the agenda as amended and allow the Chair to take items out of order as deemed necessary, seconded by Commissioner Barber. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael yielded the floor to the Arlington Area Chamber of Commerce to present Vice-Mayor Randy Nicholson with a Proclamation and an Appreciation plaque for his service as a board member of the Arlington Chamber.

Mayor Carmichael proceeded with awarding the “Get Caught Recycling” Awards for the month of July. The recipients were Ms. Cresta Hindman, Ms. Kathryn Hedges, Ms. Rita Baker and Mr. Melvin Duke.

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Special Called Meeting Minutes, May 24, 2011, 6:00 p.m.
b. Regular Meeting Minutes, July 02, 2011, 6:30 p.m.
2. Approval of final reading of Ordinance 11-160: An Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert)
3. Approval of final reading of Ordinance 11-161: An Ordinance of the City of Lakeland amending Ordinance 09-133: Changing the time for the May and November Town Hall Meeting. (Wherry)
4. Approval of Resolution 2011/07-27: A Resolution approving a Professional Services Contract with Askew Hargraves Harcourt and Associates, Inc. for design services related to Huff N’ Puff Road and Extension of Beverle Rivera Drive. (Stuckert)
5. Approval of Resolution 2011/07-28: A Resolution authorizing and providing for the financing of the construction of a certain transportation Infrastructure Project, including authorizing the execution of applications, Contractual Agreements, and other documents, and making representations, certifications, and pledges of certain revenue in connection with such financing. (Stuckert)


6. Approval of Resolution 2011/07-29: A Resolution amending the Interlocal Agreement that established the Joint Economic and Community Development Board of Shelby County in order to add an eleventh member to the Board. (Wherry)
7. Approval of Resolution 2011/07-30: A Resolution approving the Board of Commissioners 2011 Strategic Plan & Action Plan. (Wherry)
8. Approval of Resolution 2011/07-31: A Resolution authorizing a Construction Contract with Gibson Paving, Inc. for Fiscal Year 2012 Street Patching Project. (Stuckert)
Commissioner Tompkins moved to approve the Consent Agenda and adopt on final reading of Ordinance 11-160: An Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road and adopt on final reading Ordinance 11-161: An Ordinance of the City of Lakeland amending Ordinance 09-133: Changing the time for the May and November Town Hall Meeting, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.

NEW BUSINESS:

4. Discussion and/or possible action on MPO transfer of funding. (Stuckert)
Vice-Mayor Nicholson moved to suspend the rules for discussion, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor. No action taken.

1. Action on approving Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road. (Stuckert)
Commissioner Barber moved to approve Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road, seconded by Commissioner Hartz.

Commissioner Hartz moved to postpone definitely until the October Regular Meeting (10/06/2011), September Work Session (9/27/2011), seconded by Vice-Mayor Nicholson. (*)

With no objections, Mayor Carmichael yielded the floor to Mr. Jim Schultz, 9400 Laurel Hill Drive to share his comments of opposition regarding the financial status of said project based on the financial status of the organization.
(*)Motion carried, roll call vote, 3-2.
Hartz aye
Nicholson aye
Barber nay
Tompkins aye
Carmichael nay

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:
Vice-Mayor Nicholson moved to file the Treasurer’s Report, seconded by Commissioner Tompkins. Motion to file carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approving Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road. (Stuckert)
2. Action on approving Resolution 2011/07-33: A Resolution approving a Professional Services Contract with Fleming Associates PC for design and construction administration of the International Harvester Managerial Clubhouse Renovation Project. (Stuckert)
Vice-Mayor Nicholson moved to suspend the rules for discussion, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

Point of Order: Commissioner Hartz raised a point of order to state for clarity that the I. H Renovation Project and the Senior Center Project are two different matters. Chair sustained.

After substantial discussion, Commissioner Barber moved to postpone action on the renovation project until the October Regular Meeting (10/6/2011); September Work Session (9/27/2011), seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

3. Action on approving Resolution 2011/07-34: A Resolution authorizing a Construction Contract with Jaycon Development Corporation for the Lakeland Senior Citizens Center and Parking Lot Project. (Stuckert)
Commissioner Hartz moved to postpone action until October Regular Meeting (10/6/2011); September Work Session (9/27/2011), seconded by Commissioner Barber.

With no objection from Commissioner Barber, Commissioner Hartz withdrew his motion to postpone.

Commissioner Tompkins moved to approve Resolution 2011/07-37: A Resolution authorizing a Construction Contract with Jaycon Development Corporation for the Lakeland Senior Citizens Center and Parking Lot Project, seconded by Vice-Mayor Nicholson.
Motion carried, roll call vote, 3-2.
Tompkins aye
Nicholson aye
Barber nay
Hartz nay
Carmichael aye

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: There being no other business to take action on, Commissioner Tompkins moved to adjourn the meeting, seconded by Commissioner Barber. Motion to adjourn carried, voice vote, all in favor.

The meeting adjourned at 5:40 p.m., Thursday, July 7, 2011.

These minutes were approved Thursday, August 4, 2011.





Scott Carmichael, Mayor

ATTEST:




Sontidra L. Thomas, CMC
City Recorder