BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, JULY 07, 2011, 4:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: With a quorum present, Mayor Carmichael called the meeting to order at 4:30 p.m.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Nicholson, Commissioners Barber, Hartz and Tompkins were in attendance. City Attorney David Lakin was present.

Mayor Carmichael opened the floor to present any amendments (additions/deletions) to the agenda.

Vice-Mayor Nicholson moved to add New Business/Agenda Item 4: Discussion and/or possible action on MPO Transfer of Funding. No objections.

With no objections, Mayor Carmichael moved to adopt the agenda as amended and allow the Chair to take items out of order as deemed necessary, seconded by Commissioner Barber. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael yielded the floor to the Arlington Area Chamber of Commerce to present Vice-Mayor Randy Nicholson with a Proclamation and an Appreciation plaque for his service as a board member of the Arlington Chamber.

Mayor Carmichael proceeded with awarding the “Get Caught Recycling” Awards for the month of July. The recipients were Ms. Cresta Hindman, Ms. Kathryn Hedges, Ms. Rita Baker and Mr. Melvin Duke.

III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Meeting Minutes from Previous Meetings:
a. Special Called Meeting Minutes, May 24, 2011, 6:00 p.m.
b. Regular Meeting Minutes, July 02, 2011, 6:30 p.m.
2. Approval of final reading of Ordinance 11-160: An Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road. (Stuckert)
3. Approval of final reading of Ordinance 11-161: An Ordinance of the City of Lakeland amending Ordinance 09-133: Changing the time for the May and November Town Hall Meeting. (Wherry)
4. Approval of Resolution 2011/07-27: A Resolution approving a Professional Services Contract with Askew Hargraves Harcourt and Associates, Inc. for design services related to Huff N’ Puff Road and Extension of Beverle Rivera Drive. (Stuckert)
5. Approval of Resolution 2011/07-28: A Resolution authorizing and providing for the financing of the construction of a certain transportation Infrastructure Project, including authorizing the execution of applications, Contractual Agreements, and other documents, and making representations, certifications, and pledges of certain revenue in connection with such financing. (Stuckert)


6. Approval of Resolution 2011/07-29: A Resolution amending the Interlocal Agreement that established the Joint Economic and Community Development Board of Shelby County in order to add an eleventh member to the Board. (Wherry)
7. Approval of Resolution 2011/07-30: A Resolution approving the Board of Commissioners 2011 Strategic Plan & Action Plan. (Wherry)
8. Approval of Resolution 2011/07-31: A Resolution authorizing a Construction Contract with Gibson Paving, Inc. for Fiscal Year 2012 Street Patching Project. (Stuckert)
Commissioner Tompkins moved to approve the Consent Agenda and adopt on final reading of Ordinance 11-160: An Ordinance creating Section 15-304 of Chapter 3, Title 15 pertaining to establishing speed limits on Cobb Road, Memphis-Arlington Road, Monroe Road and Old Brunswick Road and adopt on final reading Ordinance 11-161: An Ordinance of the City of Lakeland amending Ordinance 09-133: Changing the time for the May and November Town Hall Meeting, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.

NEW BUSINESS:

4. Discussion and/or possible action on MPO transfer of funding. (Stuckert)
Vice-Mayor Nicholson moved to suspend the rules for discussion, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor. No action taken.

1. Action on approving Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road. (Stuckert)
Commissioner Barber moved to approve Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road, seconded by Commissioner Hartz.

Commissioner Hartz moved to postpone definitely until the October Regular Meeting (10/06/2011), September Work Session (9/27/2011), seconded by Vice-Mayor Nicholson. (*)

With no objections, Mayor Carmichael yielded the floor to Mr. Jim Schultz, 9400 Laurel Hill Drive to share his comments of opposition regarding the financial status of said project based on the financial status of the organization.
(*)Motion carried, roll call vote, 3-2.
Hartz aye
Nicholson aye
Barber nay
Tompkins aye
Carmichael nay

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT:
Vice-Mayor Nicholson moved to file the Treasurer’s Report, seconded by Commissioner Tompkins. Motion to file carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on approving Resolution 2011/07-32: A Resolution approving a Professional Services Contract with Fisher & Arnold, Inc. for Preliminary Engineering Services related to the design of New Canada Road. (Stuckert)
2. Action on approving Resolution 2011/07-33: A Resolution approving a Professional Services Contract with Fleming Associates PC for design and construction administration of the International Harvester Managerial Clubhouse Renovation Project. (Stuckert)
Vice-Mayor Nicholson moved to suspend the rules for discussion, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

Point of Order: Commissioner Hartz raised a point of order to state for clarity that the I. H Renovation Project and the Senior Center Project are two different matters. Chair sustained.

After substantial discussion, Commissioner Barber moved to postpone action on the renovation project until the October Regular Meeting (10/6/2011); September Work Session (9/27/2011), seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

3. Action on approving Resolution 2011/07-34: A Resolution authorizing a Construction Contract with Jaycon Development Corporation for the Lakeland Senior Citizens Center and Parking Lot Project. (Stuckert)
Commissioner Hartz moved to postpone action until October Regular Meeting (10/6/2011); September Work Session (9/27/2011), seconded by Commissioner Barber.

With no objection from Commissioner Barber, Commissioner Hartz withdrew his motion to postpone.

Commissioner Tompkins moved to approve Resolution 2011/07-37: A Resolution authorizing a Construction Contract with Jaycon Development Corporation for the Lakeland Senior Citizens Center and Parking Lot Project, seconded by Vice-Mayor Nicholson.
Motion carried, roll call vote, 3-2.
Tompkins aye
Nicholson aye
Barber nay
Hartz nay
Carmichael aye

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: There being no other business to take action on, Commissioner Tompkins moved to adjourn the meeting, seconded by Commissioner Barber. Motion to adjourn carried, voice vote, all in favor.

The meeting adjourned at 5:40 p.m., Thursday, July 7, 2011.

These minutes were approved Thursday, August 4, 2011.





Scott Carmichael, Mayor

ATTEST:




Sontidra L. Thomas, CMC
City Recorder

SPECIAL CALLED MEETING FOR
TUESDAY, JUNE 28, 2011, 6:00 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The Mayor requested a Special Meeting of the Board of Commissioners/Board of Sewerage Commission as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

• DISCUSSION AND/OR POSSIBLE ACTION ON AN APPROVAL OF A REQUEST FOR A PERMIT FOR GARNER LAKE FIREWORKS DISPLAY ON SUNDAY, JULY 3, 2011 AND WAIVER OF THE $500 PERMIT FEE.

• DISCUSSION AND/OR POSSIBLE ACTION ON CHANGING THE TIME OF THE JULY REGULAR BOARD OF COMMISSIONERS MEETING FROM 6:30 P.M. TO 5:00 P.M., JULY 7, 2011 OR ANOTHER APPROPRIATE TIME AND DATE AS DETERMINED BY THE BOARD.

The Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:00 p.m., Tuesday, June 28, 2011.

This written notice shall be posted and served personally at least twelve (12) hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.


SPECIAL MEETING MINUTES

The Special Meeting was called to order at 6:00 pm, Tuesday, June 28, 2011.

Mayor Carmichael, Vice-Mayor Nicholson, Commissioners Hartz and Tompkins were present. Commissioner Barber was absent.

Discussion and/or possible action on an approval of a request for a permit for Garner Lake Fireworks Display on Sunday, July 3, 2011 and waiver of the $500 permit fee.
(*)Commissioner Hartz moved to approve a request for a permit for Garner Lake Fireworks Display and waive the $500 permit fee, seconded by Commissioner Tompkins.

With no objections, Mayor Carmichael proceeded with the next item of business: Discussion and/or Possible Action on changing the time of the July Regular Board of Commissioners Meeting from 6:30 pm to 5:00 pm, July 7, 2011 or another appropriate time and date as determined by the Board.

Commissioner Hartz moved to suspend the rules for discussion purposes, seconded by Vice-Mayor Nicholson. Motion carried, voice vote, all in favor.

It was a consensus of the Board of Commissioners to recess the meeting. The meeting recessed at 6:09 p.m., Thursday, June 28, 2011.

The Special Meeting reconvened at 6:45 pm, Tuesday, June 28, 2011.

(*)Motion to approve carried, voice vote, all in favor.

With no objections, Mayor Carmichael recessed the Special Meeting at 6:48 p.m., Tuesday, June 28, 2011.

The Special Meeting reconvened at 7:35 p.m., Tuesday, June 28, 2011.

Commissioner Hartz moved to change the time of the Board of Commissioners July Regular Meeting from 6:30 p.m. to 5:00 p.m. on July 7, 2011, seconded by Vice-Mayor Nicholson.

Friendly Amendment: Vice-Mayor Nicholson proposed a friendly amendment to change the time to 4:30 p.m. No objection.

Motion to change the time of the Board of Commissioners July Regular Meeting from 6:30 p.m. to o4:30 p.m. on Thursday, July 7, 2011. Motion carried, voice vote, all in favor.

There being no other business to discuss, Commissioner Hartz moved to adjourn the Special Meeting, seconded by Commissioner Tompkins. Motion carried, voice vote, all in favor.

The meeting adjourned at 7:40 p.m., Tuesday, June 28, 2011.

These minutes were approved Thursday, August 04, 2011.




Scott Carmichael, Mayor

ATTEST:




Sontidra L. Thomas, CMC
City Recorder